As a leader in the field of educational facilities, you are invited to participate in the 2020 East Conference “Inside the Mind of the Leaner” of the Association for Learning Environments (A4LE) Exhibition of School Planning and Architecture.

2020 School Planning & Architectural Exhibition & Award Eligibility

All SE region public school districts, educational institutions and architectural designers are invited to participate in the 2020 Architectural Exhibition and Awards of the A4LE East Conference. All PreK-12 grade school buildings and post-secondary academic buildings occupied after August 15, 2017 are eligible for exhibition in one of the following categories: New construction for Elementary (grades PreK-5 or 6).

1. Renovations/additions for Elementary (grades Pre-K‐ 5 or 6)
2. New Construction for Middle (grades 6‐8)
3. Renovations/additions for Middle (grades 6-8)
4. New Construction for High Schools (grades 9-12)
5. Renovations/additions for High Schools (grades 9-12)
6. General Education - completed projects that support instructional/educational spaces in grades PreK-12 but do not conform to the categories above.
   FOR EXHIBITION ONLY – not to be judged
   
7. On the Boards – grades PreK-12 projects in design or under construction, fitting any of the categories above,
8. Post-secondary – completed academic/educational projects.

Special People's Choice Award

This year, there will be a special People’s Choice Award. This award will be voted for by all attendees and will include all entries from the NE and SE regions. Only (1) project will be awarded. 

Criteria

The jury, which will consist of nationally‐recognized industry‐specific professionals, will consider the planning and design responses in the following focus areas:

• Community Environment,
• The Learning Environment,
• The Physical Environment,
• The Planning Process,
• Additional factors that will be considered are:
  • Response to educational program and design criteria,
  • Innovative elements,
  • Spatial organization,
  • Technology integration,
  • Design efficiency and expansion capability,
  • Safety and security features,
  • The level of community involvement and the degree to which the building facilitates teaching, fosters learning, and raises the bar and promotes excellent school planning, design and construction,
  • Any other criteria deemed important by jury.

Entry Fee

The entry fee for each exhibit is $150 for members and $300 for non-members, including "On the Boards" and "Post-secondary". This exhibit fee may be paid online together with the registration fee, or by check made to A4LE.

Payments can be made on line along with the conference registration, or by check. Checks should be mailed to:

Association for Learning Environments

11445 E. Via Linda, Ste. 2-440

Scottsdale, AZ 85259

Attn. Carla Cummins

Registration should be completed no later than Friday, February 21, 2020.

Entry Forms and Submittal Package

The entry forms should be completed no later than Friday, February 21, 2020 and emailed to Carla Cummins at carla@a4le.org.

The project entry PowerPoint slides should be mailed to carla@a4le.org, no later than Friday, March 6, 2020.

Downloads:

• 2020 Architectural Exhibit Submittal Package
  This packet includes the Photo Release Form, the Project Entry Form and the Descriptive Data Sheet as well as submission instructions.
• PowerPoint Exhibit Template

Schedule

Registration deadline: Friday, February 21, 2020

Submittal of entry materials: Friday, March 6 2020

Jury Review: March 6, 2020 to March 20, 2020

Display boards set up: Wednesday, April 1, 2020

Display boards’ removal: Friday, April 3, 2020 at 1:30 p.m.

Supervision and Services

The A4LE East Conference committee reserves the right to assign exhibit space and to withhold from exhibition entries deemed to be unsuitable for display. No special individual lighting or displays will be permitted.

Submittal Format

Both digital and print material will be reviewed by the jury. Complete one set of entry forms for each project being submitted. Each project submission will include (1) one CD of high resolution photographs and the completed forms. Digital materials must be transmitted to Vijay Ramnarain by Friday, March 6, 2020 to be reviewed by the jury.

Print materials are to be displayed in the exhibit space at The Washington Hilton no later than 10 a.m. on Wednesday, April 1, 2020.

Digital Materials

Digital submissions must utilize the pre‐formatted PowerPoint templates (download above).

Slides 1-8: Project slides. Each entry should be accompanied by eight (8) digital slides depicting the essence of the design and its relationship to the educational program. Content should include at a minimum:

• a site plan with north arrow
• representative floor plan(s) with relative scale(s)
• building section (if desired)
• exterior elevation(s) – drawings and/or photographs
• interior elevation(s) – drawings and/or photographs
• before/after images for renovations/additions

Slide 9: Descriptive data slide. Entrants shall include a ninth slide listing essential data:

• size of site (acres)
• student capacity*
• area of building (SF)
• total project cost**($)
• cost per square feet (SF/S)
• cost per student ($/student)
• space per student (SF/student)

Slide 10: Identification slide. Entrants shall include a tenth slide listing:

• the name and location of the project (city, state)
• owner (school division & superintendent)
• owner's representative
• design firm including principal-in-charge, project designer and construction administrator
• educational planner (if any)
• landscape architect (if any)
• engineer(s)
• builder
• photographer

A digital image of the company logo shall also be included on slide 10 only. Do not include slide transitions, animations or video/audio in your slides. Do not use proprietary fonts.

Mounts

All entries shall be exhibited on two 24"x24" mounts displayed on easels provided by the exhibitors. Mounts must conform to the specifications indicated. Composition of individual mounts shall be at the discretion of the entrant. Due to space constraints only easels will be allowed; all other forms of display are prohibited.

Drawings/Photographs

Drawings and/or photographs should emphasize the design's relationship to the educational program. The inclusion of information about instructional areas is essential. Drawings shall include graphic indications of scale. Likewise, the inclusion of scale models in photographs is helpful. Drawings and/or photographs should include short (one or two word) captions describing the major idea (e.g. Second floor plan, north elevation, science lab).

Display

The architectural exhibits will be displayed in a designated location and space assigned on a first come - first served basis.